Stock Entry Module

The Stock Entry module is used to manually increase your inventory quantities without creating a formal Purchase Invoice. This is typically used for initial data migration (Opening Balances) or correcting discrepancies found during physical stock audits.

[!WARNING] Manual stock entries bypass the standard Accounts Payable flow. Entering stock here will not credit a Supplier’s ledger. For standard purchasing, use the Purchase module instead.

1. The Stock Entry Dashboard

Navigate to Stock Entry via the main sidebar.

Dashboard Filters

Company Dropdown: If managing multiple entities, select the target company.
Start Date & End Date: Filter the history of manual stock adjustments.
Click Submit to refresh the grid.

The Data Grid

The grid displays a complete audit trail of manual entries.

Key Columns: Product/Project, Size, Category, Color, Sales Rate, Qty, Box, MRP, and the target Godown.
Inline Filtering: Use the text boxes at the bottom of the table to search for specific items or narrow down by Category.
Actions: You can View, Edit, or Delete (requires Admin privileges) a manual entry. Deleting an entry will immediately deduct those items back out of your available stock.

2. Adding Manual Stock

Click the blue + Add Stock button to open the entry modal.

Product Definition

Select the exact Product, Size, and Color you are bringing into inventory.
Ensure the Category matches correctly.

Quantities & Valuation

Qty / Box: Enter the physical count being added.
Cost Per Piece: (Crucial) You must enter an accurate cost price. This value drives the Total Stock Value calculations on your balance sheet.
Sales Rate / MRP: Update the retail pricing if necessary.

Location & Tracking

Godown: Select the physical warehouse where these goods are being placed.
Remarks: Always leave a detailed note explaining why a manual entry was made (e.g., “Found 5 extra boxes during Q3 Audit”).

Click Save to instantly update your global Stock Available count.