Workflow 1: The Core Manufacturing Lifecycle

This guide breaks down the fundamental manufacturing workflow in Zubizi ERP. In an interconnected system, transactions flow from one module to the next. You cannot assign work to a contractor without a Lot, and you cannot generate a Lot without a Product.

This playbook walks you through the entire lifecycle.

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Step 1: Master Data - Product & Sizes

Before you can manufacture anything, the system needs to know what you are making and what sizes it comes in.

1. Navigate to Improved Products.
2. Click + New Product / Project.
3. Basic Details: Enter the product Name (e.g., Cotton T-Shirt V1) and ensure the type is set to Product.
4. Sales Sizes: Open the Sales Sizes accordion. Add the applicable sizes (e.g., S, M, L) and define the standard sales rate.
5. Production Sizes: Crucially for manufacturing, open the Production Sizes accordion. Define the sizes that the factory actually produces (often identical to Sales Sizes, but sometimes more granular).
6. Click Save.

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Step 2: Lot Generation

A “Lot” or “Batch” is a unique tracking mechanism for a specific production run of your product.

1. Navigate to Improved Lot Generation.
2. Click New Lot / Lot Generation.
3. Select Product: Choose the product you created in Step 1.
4. Define Quantities: The system will display the Production Sizes you configured. Enter the target quantity for each size you intend to manufacture in this run.
5. Lot Naming: Assign a unique Lot No (e.g., LOT-001-TSHIRT).

Example of a filled Lot Generation form.

6. Click Save. The Lot is now open and ready for work to begin.

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Step 3: Worker Assignment (Job Issue)

Now that the Lot is defined, you need to assign a specific manufacturing process (like Stitching or Cutting) to a worker and issue them the necessary raw materials.

1. Navigate to Improved Assignment.
2. Click + Assignment.
3. Header Details:
   • Select the Lot/Batch generated in Step 2.
   • Select the Job Type (e.g., Stitching).
   • Select the Worker (contractor or employee).
   • Assign a Challan No (the physical tracking document number).
4. Issue Raw Materials: Go to the Raw Materials tab, use Advance Search to find your fabrics or components, and specify the Quantity. This will deduct the items from your target Godown.

Example of the Worker Assignment modal.

5. Click Save. The worker is now legally in possession of the raw materials, and the job is marked as “In Progress”.

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Step 4: Assignment Receive (Job Receipt)

Once the worker finishes the job, they return the finished (or semi-finished) goods to you. You must receive these against the original assignment.

1. Navigate to Improved Assignment Receive.
2. Click + Assignment Receive.
3. Select the Source: Select the same Worker and Lot No used in Step 3. The system will automatically fetch the pending assignment data.
4. Log the Output: In the grid, enter the exact quantity of goods the worker returned per size.
5. Adjustments (Optional): If the worker damaged some goods, log the wastage or shortage. The system will calculate their payable piece-rate amount automatically based on the received good quantity.
6. Click Save.

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Step 5: Verification (The Financial & Inventory Impact)

Because Zubizi is a fully integrated ERP, completing Step 4 automatically triggers several backend updates:

• Inventory (Stock Available): The finished product inventory is immediately increased by the quantity received.
• Worker Ledger: The worker’s payable account is credited with their labor charges (Quantity Received × Piece Rate). You can verify this by navigating to the Account Ledger and running a statement for that worker.
• Lot Costing: The raw materials issued in Step 3 and the labor costs from Step 4 are aggregated to determine the exact Cost of Goods Manufactured (COGM) for that specific lot.